Productivity Tips

Five Tools to Improve Productivity

If you want to spend less time on daily tasks, we’re bringing you five productivity hacks to help you work smarter and faster. 


Stop Over checking your email. 

The average
 professional spends 28% of the workday reading and answering emails. For the average full-time worker in America, that amounts to a staggering 2.6 hours spent and 120 messages received per day. 


That’s a lot of time spent in your inbox. 


Professionals check their email on average 15 times per day, roughly every 37 minutes. Considering most people do not expect a response within that time frame: Only 11% of customers/clients and 8% of coworkers expect a response in less than an hour. At the same time, about 40% of people expect a response in about an hour. If people checked their email hourly rather than every 37 minutes, they could cut six email checks from their day and save 21 minutes. 


Turn off notifications and instead check your email hourly. We know you can do it. 


Calendars aren’t just for meetings.

study out of the University of California Irvine found that employees are interrupted, on average, once every three minutes. After an interruption, it may take people 23 minutes to refocus.


Use your calendar to time block to finish specific projects, work on strategic initiatives, or take a break. Fewer interruptions in your productivity flow can lead to more profound focus work.

Turn on the Do Not Disturb or Focus mode on your phone and laptop to pause notifications. 



Consolidate your work apps.

Overwhelmed by the number of apps you have to handle every day? And the number of tabs you have open? Reduce toggling time between apps and bring all your work into one centralized hub. You can also use app integrations to connect all your most-used apps for a seamless workflow like 
Shift. This small hack will open up more time for essential and deep work and clear your way to productivity land. 


Eat breakfast.

We know we aren’t your mom, but research shows skipping breakfast can lead to difficulty concentrating. How are you supposed to be productive if you can’t focus? According to the Harvard Business Review, food, or lack thereof, affects our cognitive performance and decision-making. 


“Just about everything we eat is converted by our body into glucose, which provides the energy our brains need to stay alert,” psychologist Ron Friedman said. “When we’re running low on glucose, we have a tough time staying focused, and our attention drifts. This explains why it’s hard to concentrate on an empty stomach.”


Short on time in the morning, plan your meals the night before. 


Stop multitasking; it’s a myth. 

Our brains aren’t wired to do more than one thing at a time. Even when it feels like you’re getting two tasks done simultaneously, you’re switching between two tasks at lightning speed. This process—called task switching—takes precious brainpower, even if you don’t realize it. 
Research showed that even these brief mental blocks due to context switching cost as much as 40% of someone’s productive time. Because it takes mental effort to switch between cognitive tasks, multitasking affects your ability to get work done efficiently and effectively. 


It’s almost always more efficient to monotask: Focus on one thing and move on when you’re done, so you don’t pay unnecessary switching taxes.

4 Tips from Marie Kondo to Spark Joy at the Office

Covid-19 has forever changed the way companies operate; as we slowly transition into a post-pandemic world, the future of work for many will be splitting time between returning to an office and a home workspace.

If you’re still struggling with creating an organized and inspired workspace, these tips from Marie Kondo may help!

The New York Times best-selling author and inventor of the KonMari method of organization offer some simple steps on creating an environment that not only helps you focus but inspires your best work.

Commit to Tidying Up  

Studies prove how clutter overwhelms the brain and compromises the ability to take initiative – ultimately decreasing productivity.

First, identify all essential items needed to get your work done and designate a spot for them. Then, move all unrelated items off your workspace and add one thing that sparks joy when you look at it. This simple step will create a calm and uncluttered workspace and offer a creative and productive boost.

Just think about all the time you’ll save looking for things in an uncluttered workspace.

Imagine your Ideal Workspace

Regardless of the size of your office, it’s essential to ask yourself,

“How do you want to work?”

“What’s your ideal workday like in this space?”

Having that mental image as a goal is very important in creating a space that functions best for you and your needs.

Create Daily Rituals

Before opening that laptop and starting your workday, take a moment to center yourself. Kondo says this will help get you into a “work” mindset, especially working from home. Kondo adds. “I strike a tuning fork and diffuse essential oils to signal to my body that I’m switching gears.”

You can also create a routine to signal an end to your workday. Try turning off notifications, turning on some music, and putting your laptop away, so you’re not tempted to answer one more email.

Schedule Downtime

We tend to take more breaks when we’re working from an office compared to working from home. Who else finds themselves barely leaving their chair on a WFH day?

To avoid burnout, schedule your downtime. “Block out windows in your calendar each week to turn off notifications, take a walk, or simply let your mind wander. Your creativity will be replenished, and your brain will be sharper for it.”

And remember if there are parts of your workspace that don’t spark joy, you’re better off without it.